Frequently Asked Questions

A typical high school day runs six to eight class periods of about 45 to 60 minutes each, across a school year of roughly 180 days in most states. Students take core subjects like English, math, science, and social studies, then fill the rest with electives, a language, and PE.

There's no single best schedule, since the right fit depends on a student's goals and how they learn. Many districts have shifted start times later, though, after the American Academy of Pediatrics recommended high schools begin no earlier than 8:30 a.m. to match teen sleep patterns.

At the building level, high school class scheduling produces what most administrators call the master schedule, the grid that maps every course and teacher to a room and a period. An individual student's version is usually just called their class schedule or course schedule, though some schools still use the older word timetable.

• Online Student Registration
• Scheduler Planning
• Scheduler Building
• Scheduler Optimization
• Student Conflict Resolution
• Data Exchange

USA Scheduler is privately owned.

We are part of the EdSun suite. Some of the other products we offer are; LMS, Cover System, Video Calling, and Stats.

The scheduler-building engine provides the highest student placement accuracy in the industry. We average 95% accuracy on the first build of a typical HS schedule compared to the industry standard of 40%-60%. This means far fewer conflicts to resolve and our exclusive “Perfect Placement” solution matrix offers multiple workable solutions to every conflict right at point of use. This drastically reduces the time spent resolving conflicts. The result is a perfectly balanced, accurate and optimized schedule completed in a fraction of the time.

Most SIS schedulers are database driven and USA Scheduler is mathematically driven. Our engine performs up to 20 million calculations per minute to perfect your schedule. What this means is high-performance schools will have a dedicated scheduler solution separate from their SIS to increase performance and student satisfaction. We can easily integrate the scheduling data with your SIS so you can preserve your SIS as the backbone for all student information.

Yes multiple users can log in at any time. User accounts are synced with the school’s data. The designated administrator(s) can assign as many user accounts as he/she wants.

Data turnaround is very important and nowadays is much easier. We can directly integrate with many Student Information Systems. There are also different options available from Classlink, Clever, OneRoster or Ed-Fi. We are a certified partner with Skyward® providing one-click API import and write back for Skyward users.

We provide live online support via a video call with a US based consultant. We don’t use chat bots as it is less effective for our clients’ specialized needs. This is included in the price. There is also standard email support.

We have a separate schedule builder engine that is mathematically based. It is capable of speeds up to 20 million calculations per minute. Our engine is patent pending and has been continually refined and improved for 10 years.

Once your data is imported into our engine you can perform a first build of the schedule and be finished in a matter of minutes. This first build averages 95% accuracy. We will provide training and prompt support to answer any questions you have on refining and perfecting your schedule.

Yes, over the years we have worked with multiple schools and independent consulting firms in Education. USA Scheduler is the result of 10 years of research and feedback from schools in the US and internationally. The result is a scheduling application that can handle a variety of scenarios based on real life needs.

• 95% average accuracy on first build of a HS schedule
• Minimal # of scheduling conflicts
• Conflicts are flagged then resolved with workable solutions
• Dramatically reduces the time spent working on your schedule
• Substantially increases schedule accuracy
• Frees counsellors to focus their time on students, not paperwork
• Increases student motivation by granting requested courses
• Optimally balances class sizes
• Maximizes and balances allocation of teaching staff
• Happier students, parents, and counsellors

Other systems use a conflict matrix that only identifies what the problem is. We have improved on this with our proprietary “Perfect Placement” automated conflict/solution matrix that not only identifies the conflict but offers multiple workable solutions at point of use. This substantially reduces the time you spend resolving scheduling conflicts. Large campuses resolve all their conflicts in only a few hours.

Yes, in most cases classes are all balanced within 2 students of your optimal class sizes.

Yes, we’ve worked with many counsellors, AP’s, principals, and consulting firms – we’ve taken their insights and added them into the software. In this way the software has “learned” and can adapt to a wide variety of scheduling scenarios. When an issue arises our software checks to find a known and workable solution to fix the problem.

The most common feedback we receive is the amount of time that was saved. It is common now to get a better schedule in a dramatically shorter time period – as it should be.

Yes, special education students are very important, and our solution caters to students with special scheduling needs. We have a dedicated app within our scheduler specifically for help scheduling Sped students.

Yes, you can build different schedules, and we encourage it. You can also run the scheduler in a virtual environment and see how it performs.

The short answer: Yes! Your counseling and administrative staff will no longer spend weeks—or even months—grappling with spreadsheets. Our solution streamlines the process, reducing scheduling time to just days. The time saved allows your team to focus on what truly matters: engaging with students, enhancing the learning environment, and driving better educational outcomes. Schools with tight budgets often feel pressured to hire additional staff to accommodate growing enrollment and course demands. With our intelligent build engine, every class, course, teacher, and student are strategically optimized. This streamlined approach frequently reveals that schools can meet their needs without adding staff—unlocking significant savings while maintaining quality education.

USA Scheduler offers competitive, all-inclusive pricing designed to deliver maximum value. By saving significant scheduling time and creating optimized schedules that balance classes and maximize teaching resources, our solution quickly pays for itself. Unlike tiered or itemized pricing models, our single price covers everything—full access to our scheduler, comprehensive training, ongoing support, and maintenance. No hidden fees, just straightforward value.