Terms and Conditions

Terms of Services

Effective Date: 01/01/2026

These Terms of Service (“Terms”) govern the use of services provided by USA Scheduler® By executing a proposal or using our services, the customer (“Client,” “you,” or “your”) agrees to these Terms.

1. Nature of Services

USA Scheduler provides access to an automated master class scheduling system delivered via software as-a-service technology.

Our services are provided under a limited-use license, not a subscription.

2. License Grant

Upon execution of an approved proposal and successful import of Client data into our system, we grant the Client a limited, non-transferable, non-exclusive license to use the system solely for the purpose of building and completing the Client’s master schedule.

3. License Term

The license:

  • Begins when the proposal is executed and Client data is imported into our automated build engine
  • Ends when the completed schedule is delivered to the Client via CSV export or API write-back to the Client’s Student Information System (SIS)

The license is project-based and automatically expires upon completion of the scheduling engagement.

4. Included Services

Unless otherwise stated in the proposal, the following services are included with the license: Import of Client data

  • Setup and configuration of scheduling environment
  • Training and onboarding
  • Operation of the scheduling/build engine
  • Building of the master schedule
  • User login account creation
  • Online student registration tools (if applicable)
  • Ongoing support during the license term
  • System maintenance during the license term

5. Client Responsibilities

The Client agrees to:

  • Provide accurate and authorized data
  • Maintain confidentiality of login credentials
  • Use the system solely for legitimate educational purposes
  • Ensure proper authorization to share student data
  • Review and validate scheduling outputs

The Client remains responsible for all academic, policy, and administrative decisions.

6. Data Usage & Privacy

Client data is used solely to deliver contracted services.

We handle student information in a manner consistent with applicable privacy laws, including the Family Educational Rights and Privacy Act (FERPA). We act as a service provider/data processor on behalf of the Client.

We do not sell Client data.

7. Intellectual Property

All software, systems, methodologies, and tools remain the exclusive property of USA Scheduler. The Client receives only a temporary license to use the system during the engagement.

8. System Availability

We make reasonable efforts to maintain system availability. Temporary interruptions may occur due to maintenance, updates, or circumstances beyond our control.

9. Limitation of Liability

To the fullest extent permitted by law:

  • Services are provided “as is”
  • We are not responsible for indirect, incidental, or consequential damages
  • Our total liability shall not exceed the fees paid under the proposal

10. Termination

Either party may terminate the engagement if the other materially breaches these Terms..

11. Confidentiality

Both parties agree to protect confidential information exchanged during the engagement.

12. Governing Law

These Terms shall be governed by the laws of the State without regard to conflict-of-law principles.

13. Updates

We may update these Terms periodically.

14. Contact Information

USA Scheduler® LLC
support@usascheduler.com
800-806-8014